Tag Archives: abbreviation

#EngClass: Common abbreviations in emails

There are numerous abbreviations which you might find in letters, especially those formal ones. Today, we’ll start with some of the most common ones. Let’s start with this blank email.

 

wp-1469852695818.jpg

 

As you would usually do, you type recipient’s mail address at the ‘To’ colom. Let’s say the email is for Eeny.

  1. Cc – carbon copy. This is to say that a copy of the email is also sent to the person(s) mentioned.
  2. Bcc – blind carbon copy. It indicates people who will receive a copy of the message in secret. Other recipients wouldn’t know.

 

wp-1469853185072.jpg

 

  • Example 1 & 2 – Now, have a look at the pic above. It shows that:
    • Meeny also has a copy of the email. And…
    • every other people (Eeny & Meeny) wouldn’t realize that Miny & Mo are in the know too.

 

In emails, ‘cc’ & ‘bcc’ can normally be found at the top part of your emails.On the other hand, in written letters, cc might be positioned at the bottom.

Moving down to the body of the letter/email…

wp-1469853254309.png

  1. Ref – reference, with reference to. It shows which document or piece of information you are talking about.
  • Example 3 – That is a fake reference code… just to point Eeny to the WhatsApp chat they had the night before.

 

  1. ASAP – as soon as possible. If you see this, sender wants something done at the earliest possible time, if not immediately.
  • Example 4 – Here, Etifoyu is urging Eeny to reply promptly, at the earliest time.

 

  1. RSVP – Répondez s’I’ll vous plaît. It basically a request for a respond, in French.
  • Example 5 – Etifoyu expects Eeny to respond soon or latest by Monday, August 1st, 2016.

 

  1. PS – postscriptum, postscript. Its a note added to a letter/email after the writer has signed it.
  • Example 6 – A short note for the recipient.

 

  1. PPS – post postscript, additional postscript. This is for extra notes and positioned after PS. If there’s any, PS & PPS would be found after the writer’s signature.
  • Example 7 – More short note for the recipient.

 

  1. Encl. – enclosed. This shows that something else is being sent with the letter/email. It’s normally placed at the bottom of the letter.
  • Example 8 – This part list out items sent along with the letter/email.

 

wp-1469853521232.jpg

So, here’s what your email should look like now, fellas! And there goes 8 most  common abbreviations in emails.

I hope you find the explanations & graphics clear enough. If you have any question regarding today’s session, feel free to ask away!

 

 

Compiled and written by @miss_qiak for @EnglishTips4U on Sunday, 31 July, 2016

 

Related post(s):

 

^MQ

Advertisements

#EngTrivia: Abbreviation

One fella asked

@cheesygreesy: Why “abbreviation” is such a long word?”

Abbreviation is quite interesting when it means “singkatan” tapi kok katanya panjang?

Note that, as wiki answers would say,

“Abbreviation, in itself, is not an abbreviation”

Abbreviation comes from brevis a Latin word meaning short.

So the word is long but it defines the shorten version of a name, word, title, and so on.

“Abbreviation is as long as it needs to be, so abbreviate it to abbr. When people create words, they don’t think about how the word physically represents or does not represent it’s definition.”

@ilhamansyah: so why dont Oxford or Cambridge use bravis, rather than abbreviation? It’s shorter, though :D”

It is isn’t it? Well maybe they want to have it differently :)

@ilhamansyah:yeah. I mean, the phrase coup d’État is French, in English people know ‘Coup’ instead of coupedation lol”

Well that’s it for the short #EngTrivia! I hope it has been useful :)

Sources:

Wiki Answers

http://wiki.answers.com/Q/Why_is_abbreviation_such_a_long_word

Wikipedia

http://en.m.wikipedia.org/wiki/Abbreviation

Compiled and written by @daedonghae at @EnglishTips4U on September 7, 2013