#BusEng: Writing a Resignation Letter

Good evening, fellas! How’d your Monday go?

Last week, we’ve discussed how to resign from a company. If you missed it, this page can give you the summary https://englishtips4u.com/2015/12/01/engtips-how-to-resign/

And now, we’re moving on to one of the most crucial parts of resigning: writing a resignation letter. #BusEng

I personally think that a resignation letter can be as equally important as an application letter. While an application can determine whether we will get the job, a resignation letter can set a different tone during your last days. #BusEng

So, what to write in your resignation letter? Here are some ideas. #BusEng

1. Keep it simple.

Start first with the normal and polite greetings. It’s recommended that the first paragraph has the information of your resignation and your last day. Have a look at the example.

Dear Mr/Mrs (your direct manager or supervisor’s name),

 I hope this email finds you well. Please accept this email as a formal notification that I will be resigning from my position as (your position) with (your company’s name), effectively starting on (your last day, normally 30 days after you submit your resignation).”

If you’re not comfortable writing about the reason why you resign, it is fine to just discuss it face to face with your employer. #BusEng

2. Say thank you.

If there’s a conflict that leads to your resignation, saying thank you might sound like a cliché. But, over the years or months you worked in the company, there were opportunities, friendship with your colleagues, and challenges that developed you whether as a person or as a professional. Furthermore, leaving a positive impression to your employer and your colleagues can always come in handy, especially if you decided to move to another company in a similar field.

So, no matter how excited you are to move on to a new challenge, saying thank you is always important. #BusEng

I would like to thank you for the opportunities during the past (length of time you have worked in the position) as a (your position). I have specifically enjoyed my responsibility to (mention your favourite parts of the job). I am truly grateful of the friendship I have gained in this company, as well as many lessons I have learned, such as (mention thing(s) that you learned while working in the company), which I believe will help me with my career in the future.”

3. Assist the transition.

There’s going to be a transition or task delegation to your replacement or your coworkers. Express your willingness to assist with the transition. Write also a few lines to wish the company a good luck. #BusEng

“I will do my best to train (your replacement) and to wrap up my duties during my last (30 days or so). Please let me know if there is anything else I can assist with during the transition.

I wish (your company) a continued success and I hope to stay in touch.

Yours sincerely,


(Your name)”


You might want to adjust the letter to suit your experience and the custom in your company. After that, you are ready to face your direct supervisor or manager. Or, you can also submit the letter via email, depending on the custom and rules in your company. #BusEng

Leaving a company with a good impression and less drama might not mean a great deal for the time being. But, there might come a day when you meet your former employer or coworkers. And it’s always nicer to meet as old friends. After all, we live in a small world. Who knows that someday you will go back working with your old company? :)) #BusEng

All right, I think that’s what I can share today, fellas! Hopefully it can be useful for you. If you have any questions, just tweet us.

You can also visit our site, http://www.englishtips4u.com for more interesting topics for English learners. Have a good rest, fellas! Good night!


Compiled by @alicesaraswati for @EnglishTips4U on Monday, 7 December, 2015.

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