#BusEng: Cover and Thank You Letter

This might be Sunday but we feel like talking business today.

I noticed that many of you are in university. As a student, doing internship is a great step that many of us would take.

When I was a student, applying for internship was such a great deal. Other than perfecting my CV, I also tried my best to write a great Cover Letter and Thank You Letter, which we will be discussing today.

Let’s start with Cover Letter. So you find an internship that you are interested in, and you have gotten your CV ready.

I read somewhere that nowadays, some Human Resource officers never actually read it. But better be safe than sorry. Cover Letter is a great chance to get them interested in you.

So. A Cover Letter consists of 3 parts: Opening, About You, and Closing.

At the Opening, you stated your intention of applying for the position of intern in said institution.

If someone who works in the company gave you a reference to work there, then you can mentioned it in the Opening.

Describe yourself in one sentence in the Opening.

Here’s an example: http://t.co/8W5AXGL93Y

Closer look at the Opening. Notice all the elements I mentioned in previous tweets. http://t.co/PZ3blLkvzx

What if you don’t know the name of the person you’re writing to? Well, it’s always best to research, but writing “Dear Sir/Madam” is more advisable compared to “To whom it may concern”.

“To whom it may concern” targets a wide, unknown audience. “Dear Sir/Madam” specifically talks to the person you’re writing to. No black-and-white rule on that, but it’s always better to sound respectable.

Now, the fun part: About You. This is where you describe your qualification and skills. http://t.co/lWE5fBf2VK

Mention skills that are relevant to the position you are applying. How long should this part be? There’s no written rule on that, but better be short and practical. Choose your content wisely.

Now the Closing. Yes, English letters then to be more to-the-point compared to Indonesian. http://t.co/6IUQquogPG

Say thanks, and that you are looking forward to meeting them. Give your contact detail. The end.

Remember that professionals can receive up to 30 emails per day (even more!). Keep it simple and to-the-point.

Use valediction before your signature – ‘Sincerely (yours)’ or ‘(Best) regards’.

There are many types of valediction, but those two are more common for Cover Letter.

Remember to capitalise the first alphabet in first word. E.g. Best regards.

Now we are moving on to Thank You Letter! This is a mistake I did back in university.

After sending the application, you are being called to interview. Once it’s done, don’t forget to send a Thank You Letter.

I didn’t do this, and now that I’m a working professional, I noticed that not many students do this. It doesn’t guarantee you getting the job, but it always pay to be nice. You’ll be remembered.

Here’s how a Thank You Letter looks like: http://t.co/XzxArwbSxM

Say thanks to the interviewer for giving you his/her time. Tell them how you remain interested in working for their company. Mention again how your skills can be beneficial for them. Close the letter with a request for further communication.

That’s all on writing Cover and Thank You Letter. Any questions or experiences you’d like to share?

@vickylaurentina: @EnglishTips4U Nanya dong. Kalo kita ngga tau si penerima surat itu laki/perempuan, boleh nggak tetep nulis Dear Sir/Madam?

@EnglishTips4U: Boleh kok. Kata ‘or’ dipakai untuk menggantikan garis miring.

Source: Crane’s Blue Book for Stationery

Compiled by @animenur for @EnglishTips4U
on Sunday, 21 December 2014

4 thoughts on “#BusEng: Cover and Thank You Letter”

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